Enroll users in a course

After creating a course, you need to select users that will be enrolled in the course. Continue reading this article or watch the video below to learn how to do it.

1. Select the enrollment type

There are two enrollment types you can choose for your course: Manual Enrollment and Auto Enrollment. In Manual Enrollment, you have to select users manually to enroll them in the course, while in Auto Enrollment, existing and new users will be enrolled automatically in the course. 

2. Select a region

You can send the course to a specific region if the learning materials are only applicable to users in that region. Click the Region box and select the region.

3. Select an SME/Mentor (Optional)

An SME or Mentor is the person in charge of answering questions from users who may need help studying and understanding the course. Ideally, the SME or Mentors you choose are the author of the course or the experts on the topic of the course. If you have created and assigned SME/Mentor accounts, you can select them in the SME/Mentor box.

4. Select users (Manual Enrollment)

If you choose Manual Enrollment, click the  button to start selecting users. On the new window, you'll find a list of users in the Available Users section. Click users you want to enroll in the course to select them. To remove the selected users, click them in the Selected Users section. 

You can search users by their names or filter the list based on their roles and respective teams. When you finish selecting users, click the  button to enroll the selected users in the course.

5. Select roles (Auto Enrollment)

You can send the course to users with specific roles. This is helpful if you want to send a course that's only relevant to certain roles. For example, if you create a course intended for designers, you can send the course only to users who work as designers at your organization.

6. Select teams (Auto Enrollment)

Similar to the role option, you can select specific teams that will receive the course. Tick the For team only? box and then select the teams from the list.

7.1 Set the start and end date of the enrollment (Manual Enrollment, optional)

If the course is only available for a certain period of time, you can add a time limit to it. Tick the Add Time Limit box and then click the button to set the start and end date of the course. If you don't want to add a time limit, you can leave the box unchecked.

Note: If you have sent the course to users and want to enroll new users, you need to enroll them in the course manually. Click here for more information.

7.2. Set the course duration (Auto Enrollment)

If you select Auto Enrollment, you can choose the duration of the course for each user. That means both current and future users will have the same amount of time to complete it. For example, if you select 6 months for the course duration, all users will have 6 months to complete the course, regardless of when they are enrolled in the course. If you don't want to add a time limit to the course, simply select the No Time Limit option.

8. Send the course when users reach a specific level (optional)

You can send the course to users who only have reached a specific level on the Levio app. This feature is particularly useful if you want to direct users to complete certain courses and missions before they can receive the course. Click the button to finish creating the course and send it to users, so they can download and start it on the Levio app.